Town Clerk

South Kingstown Town Hall

180 High Street, Wakefield, RI 02879
Phone: (401) 789-9331 x1236 Fax: (401) 789-5280

Mission Statement

The mission of the Town Clerk’s Office is the timely, efficient, and accurate processing, according to applicable state and local laws, of documents preserving past and present vital information required to ensure a sound-functioning government while being ever mindful of neutrality and impartiality, rendering equal, courteous service to all.

Department Functions


The Town Clerk’s Office is responsible for providing a number of services to the public. The Office consists of six major divisions: Town Council Records, Land Records Registry, Board of Canvassers, Registry of Vital Statistics, Probate Court, and Business Licenses. Duties include, but are not limited to:

TOWN COUNCIL RECORDS
Prepare Agendas and Minutes for Town Council meetings
Document all transactions of the Town Council
Manage Town Board and Commission Appointments

LAND RECORDS REGISTRY
Record all land records, maps, and transactions
Provide certified copies of land records

BOARD OF CANVASSERS
Prepare Agendas and Minutes for Canvassing Authority meetings
Election preparation and administration
Administer all national, state, and local elections, including budget referendums, in accordance with Federal Law, State Law, and the Town of South Kingstown’s Town Charter
Process all new voter applications
Preparation and maintenance of all Town voting records, including additions, address/name/party changes, and removals
Manage the application process for absentee ballot voting
Review and reconcile election returns after election
Respond to requests from Candidates and political parties for up to date voter information

REGISTRY OF VITAL STATISTICS
Issue and record marriage licenses
Register and issue certified records associated with births, deaths, and marriages

PROBATE COURT
Accept, review and schedule for hearing, all petitions filed in association with the administration of an estate or appointment of a guardian of residents of the Town

BUSINESS LICENSES
Accept, review, and schedule for Town Council approval applications for new and renewal of various business licenses in accordance with State Law and Town Ordinances

GENERAL
Receive, record, and issue documents related to the above functions
Maintain, index, and store records related to the above functions
Offer easy access by the public and Town staff
Provide safe, permanent storage of Town records, both in the record vault and at a secure site off premises
Receive and respond to all Town Council related public records requests
Town Clerk serves as Clerk to the Town Council, the Probate Court, and the Canvassing Authority
Town Clerk serves as the filing coordinator, acting as the liaison between the Town and Secretary of State to ensure that each Board, Committee, and Commission complies with Open Meeting Law
Act as staff liaison to the Saugatucket Veterans’ Memorial Commission
Issue Transfer Station Tags, Beach Stickers, Hunting and Fishing Licenses, Dog and Kennel Licenses
Process Animal Control fines
License Boat Moorings
Provide notary services
Manage switchboard phone line
Provide assistance to other departments for special research projects as needed

NEW! LIVE VIDEO STREAMING and ON DEMAND ACCESS OF TOWN COUNCIL MEETINGS with searchable Council Agenda, Minutes, and supporting documentation.
Please click here to access live video streaming and on demand access of Council meetings.

Helpful Links

Rhode Island Voter Information Center
Voter Information Handbook
State of Rhode Island Legislative Information
Rhode Island General Laws
RI Ethics Commission

Contact

Town of South Kingstown, Rhode Island
180 High Street | Wakefield, RI 02879
Tel. (401) 789-9331 | Fax. (401) 789-5280

Copyright © 2000-2016 Town of South Kingstown. All rights reserved.
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